SEED MONEY AWARDS AND RESEARCH GRANT POLICY

Research Grant

Research grant can be given to any faculty in any college of or student pursuing any full time course in Swami Vivekanand Subharti University, A faculty member, any non-teaching staff who projects any unique idea, on the recommendation of the URPC or may be taken up sumo motto by the patrons or chief patrons.

2. Nomenclature
i. Seed Money: Seed money is money that is given to someone to help them start a new business or project.
ii. Research Grant: Research grants are made available by various institutions to help fund research efforts made by individuals, universities, and other groups.
The amount of seed money/research grant;
a) It shall be allocated in the budget for the University.
b) The proposal should have details of the financials involved in each stage/sub stage of the project.
3. Approval
i. If the project and the financials proposed are approved then the seed money will be given.
ii. The seed money/research grant will be given as a credit note. The investigator will submit their bills and payment will be made directly to the vendor of theequipment/laboratory/chemicals etc. However, the Vice Chancellor and the CEO will have the right to make modifications in the process of payment.
iii. The candidate will submit the bills and summary of expenditure at the end of the 50% of the amount spent.
4. Time Frame
i. The researcher will have to specify the time he/she will require to complete the
project/research.
ii. It is expected that the time frame will be maintained by all the researchers in accordance
to what has been mentioned in their proposal and in the approval letter.
iii. In case, the researcher requires extension of time, then the researcher will apply to the DRC for the same. The DRC may approve the extension on its own upto 25 % of the scheduled total time of the project.
iv. If the researcher requires/requests an extension of more than above period then a request will be forwarded with the comments (recommendation or otherwise) to the respective URC. The URC will be authorized to give extension of another 25% of the scheduled total time of the project over and above the extension given by the DRC.
v. In case the researcher requires more extension then the request will be forwarded to the Vice Chancellor with the comments of the DRC and URC.
vi. The decision of the Hon’ble Vice Chancellor will be final.
5. Research Grant for Incubation
i. The URPC may forward and recommend those proposals with potential for commercialization, to the Chief Patron for permission for incubation centre which may train students for starting their own Startups.
ii. The chief patron may forward the proposal for financial advice to the finance committee.
6. Research Grant for Start Ups
i. Proposals may be forwarded by IISP duly certified and recommended for the sanction of grant for starting a startup.
ii. The proposals will be considered by the respective URPC committee (depending on the field of Startup)
iii. URPC will send the proposal with its comments/recommendation to the Chief Patron,
who may sanction the proposal or if he is not convinced may reject the proposal with
comments.
7. Modifications
Any modification in the scheme can be made by the Chief Patron after discussion with Patrons of this policy only on the recommendation of the URPC.

GUIDELINES FOR SPONSORED RESEARCH PROJECTS

The project will be submitted by the Principle Investigator (PI).
1. The proposals will be approved by the Central Research Committee to ensure if there is enough space for accommodating the types of equipment, staff and other facilities related to the project in the existing laboratory. PIs are advised to take prior permission for space and other resources before submitting the projects.

The Central Research Committee will have to decide on the project within 15 days.

2. The financial statement of the proposal will be verified and approved by the finance section of University within 15 days.

3. Any teaching post (e.g. Lecturer, Assistant Professor, Associate Professor and Professor) cannot be advertised in the proposal. However, the posts for scientists (A, B. C), research associate, Project assistant, Research Fellows can be advertised as per UGC pay scale.

4. In case if the proposal is being submitted to a non-government organization, terms and conditions of the project, Intellectual Property Rights, Royalty etc should be explained clearly.

5. If the project is sanctioned, the sanction letter of the project, time limit, terms and conditions, any changes/ modifications done by the funding agency and a copy of project should be submitted to the finance office.

Also, the PIs are advised to take a written approval of initiation of the project.

6. The project initiation date will be considered from the date of the first installment.

PROJECT PURCHASE COMMITTEE

The project purchase committee will remain responsible for supervising, handling and smoothly running as well as the usefulness of the projects. The committee will consist of the following members-
1. PI
2. Co-PI (if applicable)
3. Honourable Vice-Chancellor’s nominee
4. Director/ Jt. Director (Research)
5. One member from the finance department (conditional if the project is more than 25,00,000
INR).

This committee should be constituted before the initiation of the project and will only be dissolved on the closing of the project.
However, any change/ modification will only be possible on the recommendation of both the
Central Research Committee and the Honorable Vice-Chancellor.

Purchasing of the items can be done as follows:
1. Items up to 5,000/- INR can be purchased by the committee without inviting for the Quotations.

2. If the items are in the range of 5000-15000, quotations from minimum three vendors should be invited.

3. In case if the total worth of items is exceeding 15000 but not beyond 2,00,000, the committee must invite at least five quotations.

4. For any amount, more than 200,000/- the committee should call at least 10 quotations.
(Provided that the product is manufactured by 10 companies)

Note: The quotations will only be accepted through online mode on the application form provided by the university.

5. Consumables can be purchased by the PI and Co-PI without calling any quotations. However, PIs and Co-PIs are advised to purchase from only standard Indian or foreign companies on the rates as per decided by the university. In case to buy any unbranded consumables, the committee will have to call quotations.

6. The supply order can only be placed after obtaining permission from the committee. The supply order will be given to the vendor who has the lowest quotation. If there is any concern related to technical specification, quality issue, the proper justification should be provided before going to the higher quotations.

7. PI will submit all payment-related bills to the finance office for reimbursement. Reimbursement, as well as advanced payments, will be provided in the form of cheque only.

8. The PI will have to give an account, where these advance/cheques have been deposited/ credited within 30 days.

9. The PIs will remain eligible for making payments to parties but the payments will strictly be given in the form of cheques.

10. Salary of the staff involved in the project will directly be transferred to their accounts through cheques only.

11. The PIs will remain eligible for the payments of TA-DA to the staff, PhD students, visiting scientists etc. These payments should be done under the University/ UGC guidelines only on producing the proof.

12. The PIS, Co-PIs, research staff, PhD students or other concerned staff of the project will be considered on duty while visiting another lab/ institute/ organization for research/ any other work of the project.
(a). However, prior approval should be taken from the concerned department, Honorable Vice-Chancellor and the Central Research Committee.
(b). The research committee will ensure that any of the academic/ teaching/ research activities must not suffer because of such visits.
(c). Under some urgent situation, the committee may allow the faculty/staff/PhD student for the short visits (no more than 1 week) after making some temporary arrangements.

13. PIs are advised to submit a report on work progress/ expenditure/ IPs and other resources have been used in the project every six months.

FUNDS RECEIVED FOR RESEARCH

The University has received tremendous impetus funds for research from both Government and Private organisations and companies. Here is a list of a few organisations along with the Faculty/Department that received their funds.

	Organisation Name	Faculty/Department
	Indian Council Of Social Science Research	Nandlal Bose Subharti College Of Fine Arts
	Central council for Research in Yoga & Naturopathy	Maharishi Aurobindo Subharti College & Hospital of Naturopathy & Yogic Sciences
	National Institute Of Naturopathy, Ministry of Ayush, Government of India, Pune	Maharishi Aurobindo Subharti College & Hospital of Naturopathy & Yogic Sciences
	National Human Rights Commission, New Delhi	Swami Vivekanand Subharti University
	Younker Historical Research Foundation	Swami Vivekanand Subharti University
	Hindustani Academy	Swami Vivekanand Subharti University
	Cadila Healthcare Limited	Swami Vivekanand Subharti University
	Indian Council of Philosophical Research, Ministry of HRD, Govt of India, New Delhi	Swami Vivekanand Subharti University
	Unnat Bharat Abhiyan, Center for Rural Development & Technology, Indian Institute of Technology, New Delhi.	Swami Vivekanand Subharti University

Seed Money Grants